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Version 1.1 – June 2018

We respect and are committed to protecting your privacy. That is why we have adopted this Privacy Policy. This Privacy Policy lets you know how your personal information is processed and used. We promise that we will take steps to use your personal information only in ways that are compatible with this Privacy Policy. It is designed to be in compliance with the principles and provisions espoused in all applicable international data protection laws including the EU General Data Protection Regulation (GDPR).In collecting this information, we are acting as a data controller and are required to provide you with information about us, about why and how we use your data, and about the rights you have over your data.

Who are we?

We are the British Youth Travel Association (BETA). Our office address is BETA, PO Box 182, Carshalton, Surrey, SM5 You can contact us by post at the above address, or by email at info@betauk.com. Any inquiries about our use of your personal data should be addressed to the contact details above.

Why do we collect your information?

In order to fulfil its purpose and deliver value to its members, BTEA collects and processes certain information from its members, partners, business contacts, collaborators, event delegates and other stakeholders in the field of activity of BETA. We collect this information for contractual reasons (i.e. of members and suppliers), or to fulfil our legitimate interest as an association.

Data we may collect from you

We may collect data from you during the following interactions:
Information acquired/provided through our website or websites of our member organisations (if applicable), or data processors. This may include information provided at the time of registering for events, subscribing to services such as newsletters or briefings, participating in discussion boards, posting material or requesting further information. We may also collect information that is available from your browser or collect information when you respond to a survey and/or when you report a problem.

Information acquired/provided through correspondence. If you contact us, we may keep a record of that correspondence, including your contact data.
Information acquired/provided when entering into a formal or informal contractual relationship with us – e.g. by becoming a member, joining an event, project or working group, or by offering or providing services to us or our members.

This data may include:

  • Contact information, such as name, address, contact telephone number, email address
  • Browsing information, such as IP address, session time
  • In case of contracts and purchases: payment information, such as bank account details or credit card information
  • In case of content collaborations or member profiles: identification data, such as photographs or biographies

Cookies

From time to time, BETA or its advertisers may send a “cookie” to your computer. A cookie is a small piece of data that is sent to your Internet browser from a Web server and stored on your computer’s hard drive. A cookie can’t read data off of your computer hard disk or read cookie files created by other Web sites. Cookies do not damage your system. We use cookies to identify which areas of the BETA website you have visited or customized, so the next time you visit those pages may be readily accessible. Our advertisers may also use cookies to ascertain how many times you’ve seen an advertisement. Our advertisers and we may use this information to better personalize the content, banners, and promotions that you see on our site. You can choose whether to accept cookies by changing the settings of your Internet browser. You can reset your browser to refuse all cookies or allow your browser to show you when a cookie is being sent. If you choose not to accept these cookies, your experience at our Site and other Web sites may be diminished and some features may not work as intended.

 
Your rights as a data subject

By law, you can ask us what information we hold about you, and you can ask us to correct it if it is inaccurate.

  • If we have asked for your consent to process your personal data, you may withdraw that consent at any time.
  • If we are processing your personal data for reasons of consent or to fulfil a contract, you can ask us to give you a copy of the information in a machine-readable format so that you can transfer it to another provider.
  • If we are processing your personal data for reasons of consent or legitimate interest, you can request that your data be erased.

You have the right to ask us to stop using your information for a period of time if you believe we are not doing so lawfully. Finally, in some circumstances you can ask us not to reach decisions affecting you using automated processing or profiling. To submit a request regarding your personal data by email, post or telephone, please use the contact information provided above in the ‘Who are we’ section of this policy.

Your right to complain

If you have a complaint about our use of your information, we would prefer you to contact us directly via info@betauk.comin the first instance so that we can address your complaint. Secondarily, if we cannot resolve the complaint together, we would propose that the complaint be taken to independent arbitration.

When will BETA disclose personal information and/or an IP address

When required by law or in the good-faith belief that such action is necessary to:

  • Cooperate with the investigations of purported unlawful activities and conform to the edicts of the law or comply with legal process served on BETA
  • Protect and defend the rights or property of the BETA web site, or visitors to the BETA web site
  • Identify persons who may be violating the law, our terms and conditions of use, the rights of third parties, or otherwise misusing the BETA site or the computer equipment on which it is hosted (whether owned by BETA or a third party)
  • Fulfil a user’s order or request

 
Updates to this privacy policy

We regularly review and, if appropriate, update this privacy policy from time to time, and as our services and use of personal data evolves. If we want to make use of your personal data in a way that we haven’t previously identified, we will contact you to provide information about this and, if necessary, to ask for your consent. We will update the version number and date of this document each time it is changed.

Your Consent To This Agreement

By using the BETA Website, you consent to the collection and use of information by BETA as specified above. If we decide to change our privacy policy, we will post those changes on this page so that you are always aware of what information we collect, how we use it, and under what circumstances we disclose it.

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